Stock & Inventory Management
Complete medical supply and pharmaceutical inventory management with lot tracking, expiry date monitoring, and automated reordering. Track controlled substances, manage temperature-sensitive items, enforce FEFO dispensing rules, and maintain full regulatory traceability from supplier receipt to patient dispensing.
Inventory Lifecycle
Complete Inventory Lifecycle from Procurement to Dispensing
oeHealth manages the entire medical inventory lifecycle covering procurement with automated reorder points, receipt and put-away with barcode scanning, warehouse storage with expiry monitoring, dispensing with FEFO enforcement, and waste management for expired or recalled items.
Automated purchase orders triggered by minimum stock level rules
Lot and serial number tracking from receipt through dispensing
Configurable expiry alerts at 30, 60, and 90 days before expiration
FEFO (First Expiry First Out) dispensing enforcement for pharmaceutical products
Complete audit trail for controlled substance regulatory compliance
Lot/Serial Tracking
Track every pharmaceutical and medical device by lot number and serial number for complete traceability, recall management, and regulatory compliance documentation.
Expiry Alerts
Receive automated notifications for expiring medications and supplies with configurable warning periods, enabling proactive inventory rotation and waste prevention.
Auto-Reordering
Set minimum and maximum stock levels per product and location with automatic purchase order generation to maintain optimal inventory without overstocking.
Comprehensive Inventory Management Features
From warehouse organization to full supply chain traceability, oeHealth provides every tool your medical facility needs for inventory control.
Warehouse Management
Organize inventory across multiple warehouses with location hierarchies, temperature-controlled zone designation, and inter-warehouse transfer management.
- Multi-level location hierarchy (zone, shelf, bin)
- Temperature-controlled zone designation
- Inter-warehouse transfer workflows
Barcode Scanning
Speed up receiving, put-away, picking, and dispensing operations with integrated barcode and QR code scanning supporting GS1 pharmaceutical standards.
- GS1 barcode standard for pharmaceuticals
- Mobile device scanning support
- Batch scanning for fast receiving
Stock Forecasting
Predict future inventory needs based on historical consumption patterns, seasonal trends, and upcoming appointment schedules to optimize purchasing decisions.
- Consumption-based demand forecasting
- Seasonal pattern recognition
- Safety stock level calculation
Multi-location
Track inventory across multiple clinics, pharmacies, and storage facilities with centralized visibility and location-specific stock level monitoring.
- Centralized inventory dashboard
- Location-specific reorder rules
- Cross-location stock transfers
Putaway Rules
Automate storage location assignment based on product type, storage requirements, and FEFO/FIFO logic to ensure proper handling of pharmaceuticals.
- FEFO routing for pharmaceutical products
- Temperature zone-based assignment
- Controlled substance secure storage rules
Traceability
Maintain full tracking from supplier to patient with lot numbers, serial numbers, and complete chain of custody for recall management and regulatory audits.
- Instant product recall reporting by lot
- Supplier batch origin tracking
- Patient-level dispensing records
Digital Inventory System vs. Manual Process
See how oeHealth's inventory management eliminates stockouts, prevents expired product dispensing, and ensures regulatory compliance.
| Workflow | With oeHealth | Without oeHealth |
|---|---|---|
| Lot and expiry tracking | Automatic lot tracking with expiry alerts and FEFO dispensing | Manual spreadsheet tracking with high risk of expired product dispensing |
| Receiving and put-away | Barcode scanning with automated location assignment | Manual data entry with frequent errors and misplaced inventory |
| Stock reordering | Automated reorder points with purchase order generation | Reactive ordering leading to stockouts and emergency purchases |
| Controlled substances | Perpetual inventory tracking with audit reports | Manual logbook entries with compliance risks and audit difficulties |
| Multi-location visibility | Real-time stock levels across all locations with transfer management | Separate systems per location with no centralized visibility |
| Temperature monitoring | Zone-based temperature requirements with storage rule enforcement | Manual temperature logs with risk of storage violations |
| Product recalls | Instant lot-based recall identification with patient notification | Days of manual searching through paper records |
| Inventory valuation | Real-time valuation with FIFO and weighted average costing | Month-end manual counting and calculation |
Frequently Asked Questions
Common questions about the oeHealth Stock and Inventory Management module.
How do expiry alerts work for pharmaceutical products?
oeHealth tracks expiry dates at the lot level for all pharmaceutical products. The system provides configurable alerts at 30, 60, and 90 days before expiration and uses FEFO logic during dispensing to minimize waste. Expiry reports can be generated by product, location, or value.
How are controlled substances tracked?
The system maintains perpetual inventory for controlled substances with detailed tracking of every transaction including who received, dispensed, or transferred the medication. Automated reports support regulatory compliance, and real-time discrepancy alerts trigger when physical counts do not match system records.
Can I manage inventory across multiple warehouses and clinics?
Yes. oeHealth supports unlimited warehouses and locations with centralized visibility. You can view real-time stock levels across all locations, transfer inventory between sites, and configure location-specific reorder rules while maintaining central oversight and reporting.
How does the automatic reordering system work?
You set minimum and maximum stock levels for each product by location. When stock falls below the minimum, the system automatically generates a purchase order for the difference. Lead times, preferred vendors, and order frequency are all configurable to optimize inventory levels and reduce carrying costs.
What happens during a product recall?
Enter the recalled lot number and the system instantly identifies all affected inventory locations, quantities on hand, and patients who received products from that lot. Remaining stock can be quarantined, patient notification letters generated, and the entire recall process documented for regulatory compliance.
Optimize Your Healthcare Inventory
Eliminate stockouts, prevent expired product dispensing, and maintain full regulatory traceability with oeHealth's inventory management system.
Free consultation available. See how smart inventory management reduces waste and improves compliance.